Product catalogue

Everything the software does, screen by screen

11 domains, 60 modules and 218 screens, all of them in the product today. The names below are the real ones: this is the software's own sidebar, opened up.

A domain is a section of the sidebar. A module is a right of its own: it can be switched on or off for a factory, and given to a person verb by verb. A screen is a page or a tabbed view. On top of these, 246 dialog forms and 47 printable documents.

Overview

2 modules · 13 screens

The first screen of the day, and the one the owner opens at night.

Dashboard

The state of the factory on one page, cut to the role of whoever signs in.

Dashboard

Sales, production and cash figures for the running period
Low-stock and expiry alerts, approvals waiting for someone
Tiles that open the exact screen the number came from
Every tile obeys permissions: an operator never sees an amount he may not read

Executive cockpit

A separate universe for the owner: revenue, profit, expenses, payroll, production, stock, headcount.

Cockpit
Approvals
Revenue
Net Profit
Expenses
Customers
Receivables
Payables
Payroll
Production
Stocks
Employees

Revenue and net profit traced back to the general ledger, never re-typed
Expense, payroll and production reports by period
How many customers, what each one owes, and his statement in one click
Receivables and payables side by side: the same question asked both ways, with what is overdue, from whom, and on which invoice
Each of those two screens says on screen that it falls back on your accounting, and says it too when it does not
What is being manufactured right now, what the shop floor has already declared, and what is left to do
Stock and employee reports, with PDF export
A bell when a payroll run is validated or a year is closed, without opening a screen to learn it
Above a ceiling you set, a disbursement waits here for approval: the entry is born at the decision, not before, and carries the name of whoever took it
Send by e-mail, or share the PDF straight to WhatsApp

Sales

8 modules · 35 screens

From the client file to the signed delivery note: one chain, no re-keying.

Clients

The client register, with everything the sales floor argues about in one file.

Clients
Client file
Financial
Orders
Payments
Debts
Deposits

Identity, addresses, contacts, payment terms
Financial tabs: orders, invoices, payments, debts, deposits
Assigned commercial agent, frozen on each order at the moment of sale
Archiving instead of deletion: the history stays readable
« No order since »: the customers who have bought nothing since a date you choose, direct invoices included, oldest first with their phone number, printable so you can call them back

Client Orders

The order and its whole life, from draft to settled.

Client Orders
Order file
Sales dashboard
Pending
In progress
Ready
Delivered

Line editor with catalogue price, floor price and line discount
Operational status: draft, pending validation, confirmed, in production, ready, delivered
Financial status: unpaid, advance received, partially paid, settled
Delivered and remaining quantities per line, and what left beyond the order
An order is invoiced before it leaves, and once invoiced it shows its invoice instead of offering to issue a second one
Order PDF, duplication, cancellation with a recorded reason

Order readiness★

Declaring an order ready to ship: a shared gesture, and therefore a right of its own.

Readiness panel

Held by the sales floor, the finished goods store and production at once
Neither the commercial validation of the order, nor the right to edit it

Invoicing

Invoices, proformas and credit notes, with the accounting entry born in the same movement.

Invoicing
Invoice file
Unpaid
Partially paid
Settled

Issue from an order or free-standing, with VAT and global discount
VAT is decided line by line at the sale, not at the creation of the product, and the global discount is shared pro rata between taxable and exempt, so the customer can redo the sum from the PDF
« Buy ten, two free » is written on the invoice itself: the goods leave stock at cost and become a sales expense, never a sale at zero that would inflate the stock
The invoice file lists its delivery notes, one click away, and the lots that left for each article, several lots for one article included
While nothing has left the warehouse, the invoice can only be cancelled in full: goods come back through a return on the delivery note, once they have gone
Credit note: total (cancels the invoice) or partial, quantity by quantity
« Delivered less than invoiced » is flagged and the credit note arrives pre-filled, never issued on its own
Invoice PDF, e-mail sending, collected and outstanding balance
Re-issue with VAT, even on a paid invoice: a credit note cancels it, a new invoice at the same price excluding tax carries the VAT, and what was paid is carried over. A right of its own, with a reason
Sales of the period: excluding tax, tax and total for every invoice, checked against the ledger, with the documents that make any difference named

Delivery Notes

What physically leaves the warehouse, and what comes back.

Delivery Notes
Delivery file
Planned
In transit
Delivered

Issued from an issued invoice and from nowhere else, found by its own number or by the order number, with the quantity to deliver adjustable per line
One sale cannot leave twice: stock refuses a note covering goods another note has already delivered in full, and says so instead of issuing them in silence
The lots that left are shown on the note and printed on the paper the customer signs, so a product recall reaches as far as the customer
Who carries it (your own fleet, a third-party service, or Pick up when the customer collects) and who pays for it: the customer in full, part of it, or the factory, whose share becomes an expense attached to the note
Storekeeper confirmation: real quantities, stock released and cost of sales posted at the real figure
Over-delivery recorded with a mandatory reason instead of being silently capped
Returns: one item, part of a quantity, several times if needed, never more than what left, and back into the very lots it left from
What comes back damaged is set aside in the Hold store, lot by lot, out of sellable stock, and leaves it only as a loss with its entry or as an allocation to staff
Theoretical weight of the load, cross-checked against the weighbridge

Finished Goods Catalog

What the factory sells, and what each item really costs.

Finished Goods Catalog
Product sheet

Categories, units, catalogue price and floor price
Unit weight, the figure that lets a truck be checked against its load
Full cost price and margin per item, with an alert when a sale goes below cost
Product sheet with movements, lots and recipe

Marketing & Commercial

Agents, portfolios, commissions and rebates, provisioned rather than improvised.

Agents
Portfolio
Performance
Commission plans
Commissions
Client rebates
Internal rebates

Commercial agents and their client portfolio
Commission plans with a configurable trigger: on order, on delivery, on payment
Commissions provisioned as a liability, then settled through payroll
Client rebates and internal rebates, each with its own accounting chain
Performance per agent, per period

My Space

The agent's own screen: his clients, his sales, his commissions.

My Space

Personal portfolio and running performance
Commissions earned, provisioned and settled
Nothing beyond his own perimeter: the permission model enforces it

Finance

10 modules · 36 screens

Every movement of money, and where it landed in the books.

Payments

Every incoming settlement, with its receipt.

Payments
Payment file
Payment journal

Cash, bank, mobile money and cheque, with several banks on every flow
A cheque is taken into account after clearing, not before
Receipt PDF generated for every payment
Payment journal by period
A customer may pay more than they owe: the split is shown in plain words before saving, the surplus stays on their account for the next invoices or a refund, and the receipt prints what remains theirs. Cheques are excluded, and nothing is applied to another invoice on its own
Early payment discount: settle within the window agreed and the amount comes off; the rule targets everyone, one customer or a block you name, the cashier sees it before typing and may withdraw it, and its cost lands on an account of its own
A discount typed at the counter, in amount: the customer pays 980 on 1,000, you grant the 20 with its reason, the till counts only the money received, and the receipt says it. Only those you give that right to can do it
A payment keyed by mistake is undone in one gesture: entries, invoice, credit and advance all go back exactly as they were, and the payment stays visible, marked Cancelled, with its reason
Paid in a foreign currency? Tick exchange loss or gain, give the two rates, and the difference goes to its own account with its proof, instead of lingering as a receivable

Cheques to Collect

A cheque received is not money received.

Cheques to Collect
Cheque file

Held on a waiting account, outside the treasury, until the bank credits it
On hand, deposited, credited or returned unpaid, each with its own moment
The screen checks itself against the general ledger and says so
Unpaid: the receivable comes back to life, the customer receives an advice note, and nothing is rewritten

Payment Declarations

A collection declared on the ground, then confirmed by finance.

Payment Declarations

Declaring is not validating: two distinct rights
Trace of who declared, who confirmed, and when

Deposits & Advances

Client money received before the goods.

Deposits
Deposit file
Pending production
Ready to deliver
Settled

Always tied to an order; the total can never exceed it
Automatic offset against the invoice

Client Debts

What is owed, by whom, and since when.

Client Debts
Debt file
Overdue
Due soon
Settled

Debt recorded from an issued invoice
Ageing, follow-up and settlement history

Wallets

One screen per third party, where everything about them is finally in one place.

Client wallet
Supplier wallet
Employee wallet

Invoices, payments, advances, debts, credit notes and packaging deposits, on a single page
The balance is computed, never stored, so no two screens can quote a different figure for the same customer
An employee wallet too: salary due, loans, advances and deductions
The answer to the question a manager actually asks: this customer, where do we stand?

Expenses

Everything the factory spends outside raw material and payroll.

Expenses
Expense file
Today
This month
Recurring

Categories tied to accounting roles, never to raw account numbers
Supporting document attached, approval circuit, PDF export
Feeds the monthly and yearly expense picture of the cockpit
Above the ceiling you set, an expense is not recorded: it becomes a request, the person who entered it reads that on screen, and it is recorded in their name once management approves
One-off or recurring, the expense says which account it is paid from, a particular bank, a particular till, a particular mobile money wallet, and cancelling it returns the money to that same account
A receipt that arrives late is attached to its expense at any time, without undoing anything: the proof is added, never rewritten
Paid to a named supplier, rent or services keep back the withholding tax the law requires, and a monthly rent does it on its own
The fuel of two trucks, the repair of one machine: an expense is shared between the assets it belongs to, and counts in each one's profitability

Bank Loans

Your bank is no longer an expense line: it is a lender you follow, loan by loan.

Bank Loans
Loan file

Each loan with its purpose, capital, rate and number of instalments; it enters the books only the day the money arrives, on the account you name
The schedule is built at drawdown, in three methods, and each line adjusts to the bank's own table as long as it is unpaid
Paying an instalment writes one entry that says three things: the capital reduces the debt, the interest is a charge, the late penalty a charge of its own
What remains owed is never typed: it is deduced from what you paid, lender by lender

Tax & Government

The tax office, customs, the local assembly and the regulators in one place, each obligation with its dated rate and its deadline.

Obligations Schedule
Obligations
Authorities
Tax Settlements
Withholding Tax
Withholding Natures
VAT Settings
Payroll Tax Scales
Corporate Income Tax

Nothing is built in: each authority, obligation, rate and due date is set by the company for its country, and a new rate never rewrites the past
A country pack installs the lot in one click: for Ghana, the GRA, SSNIT, your assembly and the EPA, with VAT, PAYE, withholding tax, the Growth and Sustainability Levy and income tax instalments, rates checked on their official sources. What you had already set up is never touched
The schedule says what falls due and when; an obligation is recorded on the day it arises, declared, then paid through the approval gate, and what you owe each authority reads on its own statement
A yearly permit paid in advance is spread over its months, each month carrying its share on its own
Declaring the month's VAT moves it to the authority's account, the amount read from the books, and the software refuses to have it paid twice
Withholding tax calculated when you pay a supplier: the nature comes from what is paid, the base excludes VAT, the rate follows the date and the supplier's residence, the yearly threshold is applied, and a different amount needs a reason
Each withholding issues a numbered certificate for the supplier, and the month's schedule to file is checked against the ledger, to the cent

Asset Profitability

Follow a truck, a machine or a rented site the way you follow a customer: what it costs, over its whole life.

Asset Profitability

An asset follows a machine, a vehicle, a fixed asset, or nothing at all: a rented site need not be capitalised to be followed
A machine missing from the fixed-asset register says so: no depreciation is posted for it
An asset taken out of service stays readable, and nothing more can be charged to it

Procurement

5 modules · 16 screens

Buying raw material without losing the thread between order, reception and invoice.

Raw Material Catalog

The materials the factory transforms.

Raw Material Catalog
Material sheet

Units, alert thresholds, weight equivalence
Weighted average cost kept live by every movement
Material sheet with movements and lots

Suppliers

Who sells you what, and where you stand with them.

Suppliers
Supplier file
Purchases
Debts
Credits

Identity, contacts, payment terms
Purchase history and running balance
Tax details on the supplier file: tax number, residence, default withholding nature and exemption certificate with its validity, printed on the certificate you hand them

Raw Material Purchases

The purchase order, the reception, and the discrepancy handled in the open.

Raw Material Purchases
Purchase file
Awaiting reception
Partial
Completed

Order lines with price, quantity and expected delivery
Reception at real quantities, over-delivery recorded with a reason and never capped in silence
Backorder, reception state per line, lot created on entry
Discrepancy handling: backorder, deduction, or credit note
Stock and accounting move in the same transaction
One chain, three documents: order, supplier invoice, goods receipt. You do not pay for what has not arrived, and stock does not rise before the loading bay
An order can mix materials and services, so the electrician's callout does not need its own paperwork

Supplier Invoices

What the supplier claims, before anything is paid.

Supplier Invoices
Invoice file

The invoice PDF, and payment recorded through the very same route as any other supplier payment
Green marker in the header: paid or not, without opening the file
The scanned original attached. Not compulsory, but it is what settles a dispute a year later
A duplicate invoice number from the same supplier is refused, and says why

Supplier Credits

What the supplier owes back.

Supplier Debts
Supplier Credits

Credits linked to their purchase
Offset against the next settlement
Paying a supplier the withholding tax the law requires is calculated for you, and the supplier leaves with a numbered certificate
A supplier paid more than the debt does not vanish into a balance: the surplus is confirmed, becomes a claim on its own account, and is then deducted, refunded or written off with a reason
A supplier payment keyed wrong is undone in one gesture, on the very accounts it had touched, and stays visible, marked Cancelled

Stock

4 modules · 23 screens

Perpetual stock, real lots, and a scale that tells the truth.

Raw Material Stock

Quantities, values and movements of every material, across every storage place.

Raw Material Stock
Material movements
Warehouses
Warehouse file
Transfers
Transfer note
Missed Consumption
Material to Allocate

Perpetual stock: every entry and exit valued at the weighted average cost
Movement history per material, traceable to its document
Alert thresholds and reserved quantities
Balance per warehouse, guarded against negative stock: every receipt, issue, delivery, return and count names the store it acts in, prefilled so the storekeeper is not slowed down, and each storekeeper can be limited to their own stores
Each warehouse has its file: its articles, their lots with origin and expiry date, and what recently came in or went out. Stores, workshop stores and shops each have their type
Each workshop has the store that supplies it; « Material to Allocate » lists what a workshop consumed without finding it there, and the store says where it came from before the order can be closed
Transfer note between stores: several articles, lot by lot, prepared in draft where nothing moves yet, then shipped. In transit the goods stay yours, keep their lots, and your stock changes neither total nor value
The destination records what arrives, in several times if the truck comes back, and never more than what left; what is missing goes to dispute, and a manager settles it, found or lost on an account of its own
The transport of a transfer is paid as an expense attached to the note, with the approval required for large amounts; the cost of the goods themselves does not move
« Missed Consumption »: material that closed orders never took out of the store, listed order by order, consumed in one click and dated the day the order was closed, so nothing is counted twice and no closed month is rewritten in silence
Material coming back from a workshop: the store takes it back into stock or scraps it, material in hand, and what returns re-enters at the price it left at

Finished Goods Stock

What is available, what is reserved, what is truly free, and which lot went where.

Finished Goods Stock
Product movements
Lot Traceability
Lot file
Free Goods Issues
Waste for Sale

Total, reserved and free quantities kept apart
Reservation created by the order, settled by the delivery, whether the note comes from the order or from its invoice; any reservation still holding goods that have already left is listed, and released in one click
FEFO allocation: the oldest lot leaves first
Lot stamped on every movement, from reception to delivery note, the base of any product recall
A lot says where it is: open it and you see how much of it remains in each store, and each article says store by store where it sits
« Free Goods Issues »: what the factory gives outside its customer base (Protocol) and what it allocates to its own staff, both naming who received it and why, leaving stock at cost, each onto its own account
The store is named first and commands the list: only the products it holds are offered, with what it holds next to the free stock, and an item it has run out of keeps its line with a plain 0
« Waste for Sale »: saleable waste declared by weight and counted in bags, with its own selling price and a recognised value that lowers the cost of the production it came from
Damaged returns wait in the Hold store, lot by lot, out of sellable stock and out of reach of a sale, until they are written off with their entry or allocated to staff

Inventory

Counting, comparing, and adjusting with a trace.

Inventory
Inventory dashboard
Count sheet
Count entry

Counting sheets per warehouse and per zone
Counted lot by lot, and the counter never sees the quantity expected; a lot found where nobody expected it is added on the spot
Tidying up is not a loss: a lot counted short in one place and found long in another is corrected without any accounting entry
Gap between counted and expected, valued, and shown BEFORE validation, on the screen and in the PDF the accountant reads, marked as an estimate until it is actually posted
When stock moved while the count was running, the screen names what moved and what validation will really change
Adjustment posted to the books, never silent
Inventory dashboard: shrinkage, frequency, accuracy

Weighbridge

The truck scale, wired to the indicator, or usable by hand.

Weighbridge
Weighing ticket
Weighbridge dashboard
History
Weighbridge Settings

First and second weighing: gross, tare and net
Automatic capture read on the engine side, anti-fraud
Several trucks weighed in parallel, each one resumable
Expected weight from the load, and the variance flagged above a configurable threshold
Weighing ticket PDF, history and weighbridge dashboard

Logistics

2 modules · 9 screens

Which vehicle, which driver, which orders, with or without a weighbridge.

Logistics

Loads, vehicles and drivers: one module a factory can run without owning a scale.

Loads
Load file
Vehicles
Vehicle file
Drivers

One load serves several documents: two orders of two clients can share a truck
Items recalled from the sales order, the delivery note or the purchase order
Inbound loads only accept purchase orders; outbound only sales documents
Two axes on a vehicle: who it belongs to (own fleet, client, supplier, haulier) and what it is (truck, articulated lorry, tanker, van, tricycle, motorcycle, trailer)
Dated tare: a tare without its measurement date is refused, because a stale tare accuses an innocent driver
Legal payload with an overload warning, insurance and roadworthiness expiry flagged before the roadside check
Registration document named by the country, not by the accounting standard
Driver register with licence and identity document, a driver already on an open load being refused a second one
Trip states: planned, on the road, completed, cancelled
The load feeds the delivery note and the purchase reception, so nothing is re-typed at the gate
Stock leaves at DEPARTURE, when the truck actually goes, not when somebody remembers
Proof of delivery: the signed note attached, photographed. « I never received anything » ends there
A trip carries its own cost: fuel, tolls and the hired carrier's invoice attach to the trip that consumed them. The cost per kilometre is observed, never a scale somebody has to keep up to date
That cost is shared between the orders the truck carried, by weight, so each delivery shows the margin it really earned, next to the margin before transport
The same applies inbound: a material costs the supplier's price plus the truck that went to fetch it, and the screen says by what percentage transport weighs on each one

Returnable packaging

Crates, drums and pallets left with a customer, and the deposit taken against them.

Packaging
Deposits held
By customer
Movement history

The deposit has its own third-party account: it is a guarantee, not a trade receivable, and it does not eat into the credit limit
Paid in cash or carried on the account: the two ways of taking a deposit, each with its own accounting
Movement history: who took how many, when, and who received them back
Numbered receipts, on collection and on return, saying what is still outstanding
Deposits held: this money is not yours, and the screen proves itself against your books

Production

13 modules · 27 screens

Recipes, orders, shop floor, quality, and what a batch really cost.

Workshops

The factory as it physically is: its lines, and the shift teams that run them.

Workshops
Production teams
Machines on the line

A workshop is a physical line, not a chapter: routing steps run in one, machines are installed in one
A line's capacity is the sum of its machines and is never typed in, so it cannot drift from the real plant
Each shift team carries one letter, and that letter is printed on every batch it makes
A batch can therefore say who made it, on which line, and on which day

Production Teams★

The shift teams, held on a right of their own.

Production teams

One letter per team, unique, and it never changes meaning: it is already printed on batches that left the factory
The team of a batch is inherited from the order and corrected on the batch, because an order running over two shifts is not made by one team

Machines

The equipment and its capacity.

Machines

Machine register with capacity, workshop and hourly cost
Setup time counted as downtime, because a capacity that ignores changeovers is always optimistic
Availability feeding the performance figures
A live column saying which step is running on which machine right now

Machine Stops★

Declaring a stoppage on the floor, without the right to touch the machine record.

Stop declaration

Cause and duration recorded by whoever was there
Separate right, because declaring a stop is not setting an hourly cost

Routings

How a product is made, step by step.

Routings

Steps, workshops and expected durations
Standard cost derived from the routing and the recipe

Recipes (BOM)★

The bill of materials, kept by production without any right over prices.

Recipe editor

Materials, packaging and conversions per finished product
Edited from the product sheet, but on a right of its own
A recipe left in draft has an invisible consequence, so the status is stated out loud

Production Orders

The order to produce, the shop floor running it, and the file it leaves behind.

Production Orders
Production order file
Production dashboard
Planning
Machine load
Performance (OEE)

Material consumption at the real weighted average cost
Before the order is launched, the screen says what is missing, item by item: needed, in stock, shortfall
Launching without the material is possible, but never silent: it takes a separate right and a written sentence, because a hard block would be answered with a false goods receipt
Closing an order whose issued material does not cover the recipe asks for a reason, because a batch made of nothing shows a hundred per cent margin
An order fully declared, fully received and whose material tallies closes by itself; any order needing a human decision stays open
Production costs allocated to the batch
Manufacturing file: what went in, what came out, what it cost
Cost variance against the standard
Components the factory makes itself count in the price of what they go into, and a batch cannot be declared when the recipe called for one that never came out
Material the run did not use goes back to the store: production declares it, the store receives it and decides, take it back or scrap it, and until it answers, nothing has moved
A Consume button in front of every material of the recipe and of every store request: the workshop enters what the run really used, and what the store had not served leaves stock through that very gesture, in the name of the order and of the operator
An order does not close without that declaration, and the production reports show what went beyond the recipe, in quantity and in cost
The closing window lists every material, planned, requested, released and consumed: the rest goes back to the store in one click, or part of it is declared damaged with its reason, and the store confirms
Cartons, jars and labels leave in whole units, rounded up on the whole order: twelve more jars never open a second carton, and a figure with decimals typed on a counted item is refused
A right of its own: a workshop operator can consume without being able to suspend, plan or close an order
A by-product or saleable waste lowers the cost of the product it came from, in the stock value as in the margin report, and not merely on a screen
Planning, machine load, and OEE broken into its three factors rather than one opaque score

Quick Production

Launching, declaring and finishing a run from a single screen, on a tablet.

Quick Production

Four gestures: choose the article and the quantity, launch, declare the batches and the waste, finish. A stopwatch runs throughout
Before launching, the operator sees the material the recipe calls for against what is in stock, and, if given the right to see money, what the run will cost and what it is worth at sale
Nothing is simplified behind the scenes: material leaves stock, batches enter stock, cost price, yield loss and accounting entries are those of an ordinary production order
Waste lowers the cost of the batch, because batches only enter stock at the end, once the waste is known
A module switched on factory by factory, needing an active recipe; a material shortage is refused unless a written override is given

Live Shop Floor

The wall screen of the workshop, on a right of its own so it can be shown without showing money.

Live Shop Floor
TV mode

One tile per running order: the current step, its machine, the time elapsed and the time left
TV mode: dark, very large type, no scrolling, pages rotating on their own, and the screen kept awake
From a tablet on the bench, the team starts a step, declares a batch or closes an order, through the very same forms as the desk
Buttons sized to be pressed with a glove, and a separate right so a wall display never exposes a cost price
When there is nothing to count down, it says why instead of leaving a blank

Quality Control

The gate a batch does not pass without a decision, and the quantities that decision releases.

Pending checks
Blocking rejections
History

The control carries numbers, not just an opinion: presented, passed, reworkable, lost, and the sample the test used up
Passed plus reworkable plus lost plus sample must equal presented. The software refuses to save a control that does not balance, and says by how much
A sample is a normal part of making the product: its cost goes to the good units, as IAS 2 requires, while a unit lost for a defect is written off
The store receives what quality released on that batch, never what production declared. Batch by batch, not order by order
Setting aside fifty units out of four hundred is a normal shop-floor gesture, not an incident: it releases the other three hundred and fifty
A rejection blocks reception until a manager records a waiver, named, dated and with its reason. Without a way out, a lock gets worked around outside the software
A checkpoint ticked on a routing step is what makes the control mandatory. Before that rule, four hundred units entered stock with zero controls

Scraps

What was lost, valued at its real cost.

Scraps
Scrap file

Scrap recorded against its production order
Loss valued at cost and posted to the books

Reprocessing

What can go back through the line instead of being thrown away, and it is two different things.

Reprocessing
Raw materials
Finished goods
Reprocessing file

Damaged raw material: a case born from a scrap declaration, with the recovery rate expected and the one actually obtained, and the material re-entered into stock by the store
Finished units the quality team set aside: they never entered stock, so nothing leaves it. They come back to their batch and face a new check
Sent equals recovered plus lost. A run that saves nothing is legitimate, but it must say so rather than let units evaporate
Material used by a rework run is charged to the original order: one cost object per batch produced, never a second home for the same cost
The two kinds stay strictly apart in the data and meet only in the navigation, because whoever looks for their reworks should find all of them

Costs & valuation★

The right to see money inside the operational screens, held apart from the screens themselves.

Cost & margin panels

Stock value, order cost price, material prices inside a recipe
Withdraw it and the same operator keeps working, simply without a single amount on screen

Regularization

1 modules · 1 screens

The screen that repairs the past without rewriting it.

Regularization

Correcting a movement, a quantity or an entry, with a reason and an author.

Regularization

Correction by reverse entry, never by deletion
Approval circuit separate from whoever declares
Full trail of what was corrected, and why

Accounting

5 modules · 30 screens

Double-entry books that were never typed twice, and that correct themselves the way an auditor would.

Accounting

Real double-entry accounting, fed by the business gesture itself.

Accounting dashboard
Chart of Accounts
Journal
Ledger
Trial Balance
Period Review
Taxes
Year-end
Income Statement
Balance Sheet
Cash Flow
Account Mappings
Entry Models
Treasury
Bank Accounts
Third-party Registry
Ageing
Matching
Reconciliation
Confirmations
Account Determination
Foreign Exchange
Stock Revaluation
Annual Report

Journal, general ledger, trial balance
Income statement and balance sheet, traceable line by line to their entries
Administrable chart of accounts: the software cites a role, never a hard-coded account number
Account mappings screen: which role points to which account
Cash flow and treasury, multi-bank
Period closing and reopening, with a review screen before closing
Year-end close: stop the year, then allocate the result to reserves, dividends or retained earnings
Third-party registry, matching and receivables ageing, whose total falls back on the general ledger
No entry can forget its third party, not even one typed by hand
Doubtful receivables: writing a receivable down is not writing it off. Four accounts keep provision and loss apart, and the provision is computed as a difference, never as an addition
Writing off a receivable that will never be paid: it leaves the balance sheet, the loss is booked, the provision reverses on its own, and the sale stays in your revenue because this is not a credit note
Taxes and contributions are paid from here: VAT collected, tax withheld on salaries, social contributions. The amount is computed from your entries, never from a re-entry, and you may settle only the part you can this month
The receipt from the administration is filed next to the payment, and everything already paid is listed
Income tax is computed before the year is closed: the charge is booked, the liability appears on the balance sheet, and the income statement shows profit before tax, the tax, then the profit that is yours
The rates are yours: a country pack can install them, checked on their official sources, and you change them whenever a decree does. The minimum levied on turnover is known, including in the years you lose money
The passage from accounting profit to taxable profit is entered line by line, each with its reason: that is the paper your firm asks for
A withholding at source stops leaving a phantom receivable: the invoice is settled, the reminder claims nothing, and what the customer paid to the Treasury comes off your own tax
A cash account can no longer go negative in silence: a payment beyond what the account holds is refused, and the refusal says how much is missing
Declare what your accounts already hold at the start, with its reason, so the software begins from the truth rather than from zero
Bank accounts have their own screen: the bank, its branch, the number and the holder. The software handles the accounting account, you never have to know what a parent account is
Entry models: your recurring entries, posted from one choice and one amount, under a name you gave them
The income statement reads the way a bank reads it: revenue, then what the goods sold cost, gross margin, the cost of running the factory, operating result, and only then interest and bank charges. Each account carries the heading it falls under, so no account has to change its number
The cash flow statement hides nothing under « Other »: bank charges, interest paid and received, differences found when counting the till and the owner's contribution each carry their name, and an entry that escapes classification shows under its own code instead of disappearing into a heap
The chart of accounts marks which accounts the software fills by itself and which wait for your accountant's entries, deduced from what the software really does, what you connected yourself and what your entries have already touched
An entry carries the date of the operation, not the date of the click: a count made on 31 March and validated on 2 April corrects March, and a cancellation carries the date of the entry it cancels so the two neutralise each other in the same month
Closing a month really closes it, for every entry and not only some; a refusal names the closing to lift and where to lift it, and every entry screen says which month you are writing in
Your opening cannot be counted twice: selling goods taken over before their opening balance sheet is posted is refused, the software says why, says where to go, and reopens on its own once the posting is done
Every cancellation reads back the entry it undoes and returns it line by line, on the accounts really used: reorganise your chart today, tomorrow's cancellations stay exact. And an entry can be reversed only once, even under two clicks at the same instant
A wrong manual entry is undone in one click by its exact mirror; one posted on a customer's or a supplier's account must name the invoice or the debt it settles, so the ledger and the document can never disagree
An opening taken over with the wrong amount is corrected by typing the right one: the difference goes to opening equity, as an auditor would do it, never into the year's result
Opening stock carried at the wrong cost is brought back to its real cost in one gesture, product by product, and the cost of sales already posted is corrected with it
Sold, collected, still owed, overpaid and paid but not delivered, over the period you choose, each checked against the ledger, with a one-page summary for the meeting
Foreign exchange gains and losses on their own screen, by month, by currency and by transaction, with the two rates of each operation
Your chart stays yours: an update never takes over an account you created, even when it carries a number the software wanted

Fixed Assets★

Machines carried as assets and depreciated, instead of ruining a single year's result.

Fixed Assets
Asset file
Depreciation schedule

A machine bought this year no longer sinks your result at once and then costs nothing ever after: it enters the assets and depreciates monthly over the life you decide
The register says what you own, what it is still worth, and the schedule of each asset month by month to the last one
The monthly charge is posted in one gesture, and only for the months that are missing, so an asset recorded late catches up on its own
Land does not depreciate, and the software refuses to give it a duration
A right of its own: a production manager can keep the machine register without touching the journal

Annual report★

What the year produced, what it cost, and what is still owed, on paper.

Annual Report

Six pages in PDF, presentable to a bank
Raw material has its own line: what the factory consumed, and what it cost
The report prints its own controls: each figure reached twice, by two independent paths. If they disagree, the document says so
Each figure appears beside last year's, which is the first thing a manager looks for
Excel export as well: your accountant receives numbers, not a picture of numbers, and reworks the report without retyping anything

Budgets★

Budget against actual, kept by a controller who may not post a single entry.

Budget

Prepared and frozen per period, per account role
A separate right, because preparing a budget is not keeping the books
Actuals read from the general ledger, not from a separate entry, salaries included, and on a factory that is the biggest line
Three disjoint columns: Budget, Committed, Actual. A validated purchase order commits before it invoices

Reports

The periodic reports a manager and an accountant actually ask for.

Reports

Sales, purchases, stock, production and payroll reports by period
PDF export and e-mail sending
Stock valuation reconciled with the general ledger, the gap being checked to zero

HR & Payroll

3 modules · 17 screens

The people, their time and their pay: a section of its own, because a timesheet posts no entry.

HR & Payroll

Employees, careers, departments, positions, payroll runs, contractors, agency staff and departures.

Employees
Employee file
Payroll
Payroll run file
Absences
Contractors
Agency staff
Departures
Departments
Positions

Two roles of their own: the HR officer keeps the people, positions and careers, the payroll officer prepares and pays; keeping a file is not sending money
A career leaves a trace: promotion, raise, transfer and contract change, each with its effective date, its reason and who decided. Every file shows seniority and flags new hires
Income tax and social contributions computed from dated scales the company sets itself, and the payslip keeps what the scale said next to what was withheld
Monthly or hourly, employee by employee: overtime, nights, rest days and holidays paid at YOUR rates from what attendance recorded, one mark-up per hour, never two; the payroll officer may keep other hours, with a reason printed on the payslip
Paid monthly, twice a month or by the day, each person at their own rhythm, without ever paying the same days twice, and tax computed on the whole month
The thirteenth month set the way you pay it, put aside month by month and paid in the right month; leave earned is a debt the software provisions on its own
An absence on the timesheet proposes its deduction; see what a payroll will cost, and the entry it will post, before you sign it
A contractor has a file and a rate of their own, never a payslip; people sent by an agency are recorded day by day without ever being paid by you, and the agency's invoices show what it costs
When someone leaves, recording the departure closes what must close, the final settlement is paid on an ordinary payslip to the exact half-day, and the person leaves with a certificate of employment that carries no reason and no amount
The dashboard shows what your workforce COSTS, read from the ledger: employer charges, provisions and severance included, with non-salaried labour shown apart
Above the approval ceiling, a payroll does not go out until management approves, and the same payroll cannot be submitted twice
Salaries leave the account you choose, cash and mobile money included

Work Time

What each person should work, day by day, then what they really did.

Attendance
Leave
Company calendar
Work patterns
Teams & assignments
Absence types

Your own calendar of holidays and closures, each with its nature; the software imposes none
Schedules described once and assigned to many, fixed or rotating, with nights across midnight counted right, and teams that relieve each other
The team leader records attendance from a tablet against what was planned; hours, overtime and lateness are computed, never typed; HR validates and the day is frozen, reopened only with a reason and never once payroll has read it
Absence types you define decide what is paid, deducted or counted as leave; leave is requested, approved and counted on the days actually due
An assignment entered wrong is corrected, and the screen says which validated days the correction touches: the planning changes, what was recorded never does

Staff loans★

Advances and loans to employees: a real receivable, not a line in a notebook.

Advances & loans

Schedule, transferable ratio, write-off with a recorded reason
Loan agreement PDF, repayment settled through payroll
Granting is not disbursing: two rights, two people

Administration

7 modules · 11 screens

Who may do what, what happened, and how the company is set up.

Company Settings

The company itself: identity, currency, country, accounting standard.

Company Settings

Logo, legal identity and tax identifiers printed on documents
Currency and country chosen at installation, from 41 countries
Tax scales, VAT rate and income tax rates now live together in Tax & Government, and nobody lost access on the way
Weighbridge settings: variance threshold, automatic capture, net proposal
Accounting standard following the country. The IFRS chart is shipped; the OHADA zone is recognised and awaits its SYSCOHADA chart, which the software says plainly rather than installing an IFRS chart in silence

Email

Your documents leaving from your own address, not from ours.

Email settings
Send history

Configurable SMTP: the factory uses its own mail server and its own domain
Invoices, receipts, statements, reminders and cheque advice notes sent straight from the screen that produced them
The PDF travels attached, so what the customer opens is the document itself and not a link that will expire
Automatic payment reminders, which chase the unpaid without anyone having to harass a customer

Business rules★

The referentials an account manager keeps, while company settings stay with the superadmin.

Units of measure
Loan policy

Units of measure and their conversions
Loan policy: ceiling, duration, transferable ratio

Users

Accounts, roles, and rights given gesture by gesture.

Users

Roles with a preset of rights, then per-user overrides
The common verbs (view, create, edit, delete, approve, pay out, export, analytics), plus a right of its own for every decision that matters: correct a recorded error, take more than is owed, grant a discount when collecting, give goods away, release from quarantine, and more
Declaring is not validating; granting is not disbursing; keeping a recipe is not touching prices
Opening an account means picking a person from your headcount: department and position come from the employee file, not from a field to retype, so a transfer keyed by HR shows on the account at once
Amount confidentiality: a role can work without ever seeing a price

Notification broadcast★

What needs a human, listed where it cannot be missed, and announcements sent to the floor.

Notification center
Broadcast composer

Contract and document expiry warnings
Abnormal weighing variance, quality holds, stock thresholds
Read state per user, fed live by the worker process

Audit Log

Who did what, when, and on which document.

Audit Log
Deleted

Every sensitive action recorded with its author and its justification
Searchable by user, by module, by document
One word everywhere, Delete, and nothing is ever erased: a deleted invoice, order or product leaves every list, and the Super Admin finds it on the Deleted screen, with who, when and why, and can restore it
Deleting never undoes anything: a document that already produced an effect is first cancelled by its own gesture, and the refusal names which

Data Import

Bringing an existing factory in without typing it twice.

Data Import

Import of clients, suppliers, catalogue and opening stock
Validation before writing, with the refused lines named

★ Lives inside another screen, on a right of its own.

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